Who doesn’t love a party? A time to unwind, have fun and indulge in good food and drinks. What’s not to love? And then there are Christmas parties, which are in a league of their own. Christmas parties are just so much more special than any other parties. There is excitement and anticipation about the upcoming holidays, coupled with the idea of presents leads to a very festive mood.
Organising a Christmas party can either be a fun project or a harrowing experience, depending on how you tackle the party planning process. Here are some useful tips and tricks to make planning a Christmas party—be it for work or for your family and friends—a enjoyable experience.
Start Planning Early
Christmas has a way of creeping up on us. One-minute Christmas looks like it’s a long way off and before you know it, you’re scrambling to have all your presents neatly wrapped. Avoid the hassle by starting your planning early. You’ll need ample time to secure the venue for the Christmas party, make up a guest list and send invites. Remember, your guests need to be informed early so that they can plan their schedule around it.
Set The Budget
Your budget will determine a lot of the party details, from the venue to the food and presents. So, getting the budget sorted out first will go a long way in helping you organise the other stuff easily. If it’s a work party, check with whoever’s in charge of funds allocation and figure out what the budget is for the Christmas party. Always aim to spend less than the given budget. More often than not, unexpected expenses can come up and eat up the budget.
Pick The Venue
Pick the venue based on factors such as the budget, the number of guests, and the type of party you want to throw. If you’re keen on a party with lots of dancing, then you need a venue big enough to accommodate dancing. Alternatively, if you want a cosy atmosphere where guests can eat, talk and have a good time, then you can consider having the party at a smaller venue. From cruise ships to terrace gardens, there are venues to suit any party style or budget that you’ve got. All you need to do is to do your research and be sure to book a venue at the earliest to avoid missing out. Christmas is a super busy time when every corporate office will be looking for party venues. So, try to beat the rush by planning early.
When you send out the party invitations, request the guests to provide their dietary preferences. From food allergies to other food restrictions such as being vegans or vegetarians, need to be noted. Once you have all the information that you need, you can then plan the men, making sure that every one of the guests has some options when it comes to food.
Once you have the menu sorted, you will need to figure out the seating arrangement. Do you want a formal sit-down dinner affair? Or would a buffet be a better option?
No-alcohol events are a big thing these days. Depending on whether your party is a family affair or not, you can decide whether you want to serve alcohol. If you’re going to be serving alcohol, get that sorted out well in advance. It’s also a good idea to organise taxis for guests unable to drive at the end of the night.
The Party Theme
A great idea to break the ice and get people in the party mood is to have a fun theme for the party. You can make it a black-and-white or a red-and-gold themed Christmas party. Or something as simple as providing your gets with Santa hats can help bring the Christmas cheer and get the festivities started. No Christmas party is complete without lots of balloons, a tree and other colourful party decorations. Such efforts will make for great photographs, so don’t overlook the tiny details.
Let’s not forget the entertainment! Depending on your budget, your entertainment for the evening can be anything from a playlist of Christmas jingles to get everyone in the mood, or if you have a bigger budget, you can splurge for a live band. If it’s a family affair, organising some fun party games for the kids will be a sure hit.
Don’t leave this till the last minute. Give your guests plenty of time to decide by sending out the invites at least two weeks before the party. To make things simple, send out invitations through email. Provide an RSVP deadline so that you’re not caught unawares with last-minute changes to the guest list.
Presents are a huge part of Christmas. Who doesn’t love giving and receiving presents? But one of the biggest issues with giving gifts is determining how much to spend on them. Come up with an acceptable amount and pass on this information to all your guests, so everyone’s aware of how much to spend on their gifts.
Post-Party Clean Up
Organising a Christmas party extends to post-party activities such as cleaning up the venue. Check with the venue manager to see if they have a cleaning crew to take care of it or if you’ll have to hire one. Plan this to avoid having your guests clean up after themselves. No one wants to be cleaning the venue after a party, where’s the fun in that! So, organise a cleaning crew to take care of the post-party clean-up.
Give your guests a little something to end the party on a sweet note. Party favours are a great way to show the guests how happy you are that they could make it to the party. It’s the thought that counts, so don’t go overboard with it. Something simple such as a Polaroid photo of them enjoying the party, or even just some chocolates will make great return gifts.
Christmas is a time for jolly good fun. Don’t let the stress of organising a party take away your Christmas cheer. Follow these tips instead to help you plan your Christmas party like a pro.